About the Unit

Yara grows knowledge to responsibly feed the world and protect the planet, to fulfill our vision of a collaborative society, a world without hunger and a planet respected. Based at the Business Unit Africa’s quarters in Fourways, Johannesburg, we have an opportunity for a Personal Assistant/ Receptionist/ Office Assistant to join our team.

Responsibilities

• Dealing with all incoming phone calls / email / faxes and all correspondence into the company.
• Meeting and receiving guests in reception.
• Managing bookings of the meeting room in the office.
• Diary management and assistance to the Management team.
• Reconcile and submit expense claim on Concur for management and Exco(approx. 6 managers)
• General office management (manage outsourced cleaner, ensure all office prescriptions are paid, manage the entire process for company phone contracts, managing the office rental agreement (when it expire, renewal) – be the contact between the business and Landlord etc
• Assist the team with event coordination including drafting visa invitation letters for international delegates, hotel bookings, transfers, etc)
• Coordinating all tasks related to the running of the office such as ordering stationery and groceries, placing orders for new equipment and furniture, organising repairs / maintenance on relevant equipment, communicating with suppliers, sourcing new suppliers if required.

Responsibilities (Continued)

• Managing the office systems, such as setting up and maintaining a company filing system, preparing meeting rooms, creating and maintaining a contact list of suppliers, etc
• Support in creating / organizing documents, reports and presentations.
• Assisting with travel arrangements for team members including flights, accommodation, car rental, airport transfers and assisting with visa applications.
• Running office errands, e.g. going to the bank, post office, etc. when required
• Ensuring that subscriptions to newspapers and news journals are up to date.
• Distributing credit card, fuel card and mobile phone statements as well as assisting employees with expense claims.
• Coordinating meetings / seminars / workshops.
• Filing.
• Various other adhoc duties.

Profile

• Further education in an administrative qualification is highly desired
• Min 5 years experience in a similar role
• Working for a multinational is preferred
• High personal integrity
• Highly organized, flexible and service-minded
• Great attention to detail and able to work independently
• Team player with excellent communication and interpersonal skills
• Proactive and positive attitude

• Relevant experience from an international company
• Language: English, command of other languages an asset

Apply here